Privacy Policy

Effective Date: July 10, 2025

The Novellae Awards ("we," "our," or "us") operates the official website for The Novellae Awards, a premier online literary competition platform recognizing excellence in novella writing. As the data controller of your personal information, we are committed to protecting your privacy and handling your data with transparency and integrity.

Please read this Privacy Policy carefully to understand how we collect, use, disclose, and safeguard your personal data when you access or interact with our website, submit your entries, or engage with our literary services.

1. Information We Collect

Automatically Collected Data

When you visit The Novellae Awards website, we automatically collect certain technical information, referred to as Device Information, including but not limited to:

Browser type and version
IP address
Time zone
Referring URLs and search queries
Web pages visited and interactions made
Cookies installed on your device

This data helps us enhance the user experience, monitor website performance, and detect misuse.

Personal Information You Provide Voluntarily

When participating in our writing contests, subscribing to newsletters, or contacting us via forms, you may provide:

Full name
Email address
Phone number
City or country of residence
Organization (if applicable)
Billing or payment information (for entry fees or related services)

2. Purpose of Data Processing

We process your information for the following legitimate purposes:

To manage and fulfill novella contest submissions
To communicate with participants and subscribers
To ensure website security and functionality
To comply with legal obligations and enforce contest rules
To send relevant updates, literary news, or promotional content related to our writing competitions

Our goal is to collect only the data necessary for operating The Novellae Awards as a secure and engaging online literary platform.

3. Your Privacy Rights (EU/EEA Residents)

If you are a resident of the European Union or European Economic Area, you are entitled to the following rights under the General Data Protection Regulation (GDPR):

Right to be informed about how your data is used
Right to access your personal information
Right to correct inaccuracies
Right to request deletion of your data ("right to be forgotten")
Right to restrict or object to processing
Right to data portability
Rights concerning automated decision-making and profiling

To exercise any of these rights, please contact us at admin@thenovellaeawards.com.

4. Data Transfers

As a globally accessible literary platform, your data may be transferred and processed outside the EU, including in jurisdictions such as the United States or Canada. We ensure appropriate safeguards are in place for international data transfers in compliance with applicable laws.

5. Third-Party Links

Our website may feature external links to literary partners, writing resources, or publishing affiliates. Please note that we are not responsible for the privacy practices of such third-party websites. We encourage users to review their respective privacy policies before submitting any personal data.

6. Information Security

We implement industry-standard safeguards to protect your data, including:

Secure servers and firewalls
Encryption of payment data
Access controls and monitoring

While we strive to protect your data, no transmission method over the Internet is 100% secure. Therefore, we cannot guarantee absolute security.

7. Legal Compliance and Disclosure

We may disclose your information if required to do so by law or when such action is necessary to:

Comply with legal obligations or court orders
Protect our legal rights and property
Prevent fraud or unauthorized activity
Safeguard public safety or the safety of others

8. Contact Us

For questions, concerns, or requests related to this Privacy Policy or your personal data, please contact us via:

Email: admin@thenovellaeawards.com
Phone: +1 347 6907 076
Subject Line: Privacy Inquiry – The Novellae Awards